Daily Operations (Non-BD)

1. On the HuaYoung TK portal, go to “Home – TikTok Stores” and click the “Invite & Outreach” button on the store card;

1. Then click “Targeted Invitation” on the page — the targeted invitation wizard dialog will pop up.

1. In the wizard dialog, on the “Select Products” tab, click “Select Products” to add products;
2. Set parameters such as “Free Sample” and “Standard Commission”;

1. Then click “Next” to go to the “Select Creators” tab.

1. In most cases, you can invite creators through the “Shop Creator Marketplace”;
2. Set filter parameters such as category and GMV, and enter the number of creators to invite;
3. Turn on “Precise Creator Matching”, and for ignore rules, you may check the option to avoid duplicate invitations;

1. Then click “Next” to go to the “Select Contact Method” tab.

1. Enter a contact method;
2. Type your invitation script in the message content — you can also click “Script Templates” to pick a preset script, or click “AI Script Assistant” to let the system’s AI generate an invitation script for you;
3. Here, remember to check “Custom Tag” and enter: your name_{MMdd}. This makes daily operations much easier later;

1. Then click “Confirm”.

1. Go to “Creators – Team Creators” and filter the creators you want to message by tag (e.g., filter creators I invited on a given day), or use the “Advanced Query” button for a more complex query;

1. Or, go to “Creators – Dynamic Creator Packs” and click a pack you are interested in (e.g., high-follower creators you have already worked with);

1. Then, in the creator list, select creators in bulk, and click “Inbox Message” in the action bar;

1. In the “Inbox Message” dialog, enter the message, select product cards, and check the no-duplicate option to avoid resending;
2. Then click “Creator Save Settings”, check “Custom Tag” and enter: your name_message_{MMdd} — this makes daily operations much easier later;

1. Finally, click “Run Now” — the system schedules and runs the flow;
2. Same as the post-invite review in the previous step, you can go to “Team Creators” and use the tag created above (e.g., “John_message_0818”) to see all creators you sent bulk inbox messages to on that day, for easy follow-up.

1. Step 1: Configure the email sending service

   In the HuaYoung TK portal, go to “System Settings – Email Settings” and add a new email sending service. Two types are supported:

   • Gmail: Recommended — many creators provide a Gmail address, and Gmail is less likely to flag your message as spam.
   • Other email services: such as Tencent Business Mail — you must first enable POP/SMTP and generate an app-specific password, then choose the “Other” type in the system to configure it.

1. Step 2: Create an email template

   After the email service is configured, create an email template in the system and set the subject and body.

1. Step 3: Update creator information

   Run the creator “Information Update” flow to fetch creators’ contact details including email. For the detailed steps, see the doc: Creator information update (crawl creator contact details).

1. Step 4: Send emails in bulk

   In Team Creators, filter target creators who provided an email address, choose the “Send emails to creators” flow, pick an email template you created, and the system will automatically email all of them.

1. Step 1: Connect phones and IM accounts

   The system supports group-controlling Android and iPhone devices, which you can use to drive the IM apps on the phones in preparation for later flows.

1. Step 2: Obtain creators’ contact info

   In the HuaYoung TK portal, run the “Creator Information Update” flow — the system will automatically fetch creators’ IM accounts and other contact details.

1. Step 3: Add creators as IM contacts

   The system automatically adds creators as contacts on WhatsApp, Line, and other IM platforms.

1. Step 4: Send IM messages in bulk

   In the HuaYoung TK portal, select target creators, choose the “Send instant messages to creators” flow, set the message content, and the system automatically sends the messages via the connected phones.

1. Step 1: Enter the store you need to approve for

   On the “Samples – Sample Approval” page, click “Enter Approval” on the right of a store.

   

   Notes:

   • The sample information shown here is the snapshot captured during the most recent shop data sync. If the last sync was a while ago, run a fresh “Shop Data Sync” to pull the latest sample requests.

1. Step 2: Filter the sample requests to handle

   You can see the details of each sample request, then use the “Tag” filter to list the sample requests from creators you invited.

   

   Tips:

   • Click the “Fields” button in the top-right corner to surface the columns most useful for your decisions (e.g., GMV, follower count, and others).
   • Click the “Advanced Query” button in the top-right corner to filter sample requests across multiple dimensions.

1. Step 3: Approve the sample requests

   Now take an action on each sample request — “Approve”, “Reject”, or “Hold”. These become a batch of tasks held in the Task Drawer at the bottom-right. If you change your mind, you can open the “Task Drawer” and cancel an approval to revert it to its pre-approval state.

   

   Tips:

   • For sample requests you don’t want to fulfill, prefer “Hold” over “Reject” — once the expiry passes, the request simply goes away.

1. Step 4: Execute the flow

   Click the “Task Drawer” in the bottom-right, select the approval tasks you just created, and click “Bulk Execute” — the system will then actually run the flow and complete the approvals.

   

1. Step 1: Filter and query

   Use the filters at the top of the page (request time, status, store, creator tag, etc.) to quickly locate the sample records you care about — a common task is filtering for sample requests from creators I invited.

   

1. Step 2: Track sample status

   Use the status tabs on the page to quickly lock onto sample records at different stages, and watch their status at each stage.

   

   Suggested focus for each stage:

   Status	Watch level	Description
   Pending shipment	✅ Top priority	Sample approved but not yet shipped. Arrange the shipment and log the tracking number promptly so the creator isn’t kept waiting.
   Shipped	✅ Watch	The sample has been shipped. Track the logistics to make sure delivery is on track.
   Pending content	✅ Top priority	Sample received by the creator, but no affiliate video or live has been produced yet. This is the key stage of fulfillment — push the creator to produce.
   Contents <3	✅ Watch	Creator has produced some content but fewer than 3 pieces. There is still room to grow — push for more content.
   Completed	⚠️ Routine	This sample request is fully closed out. Periodically review the content performance and order data.
   No content in 10 days	🔴 Critical	More than 10 days after delivery with no content produced. This is a fulfillment exception — follow up and find out why.
   Cancelled	⚠️ Routine	The sample request was rejected or cancelled. Check occasionally for any misoperation.

   Tips:

   • Use the “Fields” button in the top-right corner to surface more columns relevant to your focus.

1. Step 3: Bulk operations

   Run bulk operations such as inbox or IM messages on creators at a given stage.
   
   For example, for creators with no content in 10 days, bulk-select them, click “Bulk Creator Operations”, and send them an inbox or IM message.

   

When you run the “Shop Data Sync” flow, the system pulls the affiliate videos creators produced for you into HuaYoung TK, where you can see view data, authorization status, affiliate performance, and more.

Your day-to-day work on “Creator Affiliate Videos” should focus on the following dimensions:

1. Step 1: Filter and query

   Use the filters at the top of the page to quickly find and filter creator affiliate videos.

   

1. Step 2: Update video data (views, likes, etc.)

   Views and likes change dynamically, so you need to refresh them regularly to be ready for follow-up operations.

   1. Likes and views are not visible in the TikTok backend and must be queried on www.tiktok.com — which Ziniao, Zhanfu, and similar browsers cannot normally access. So a video data update needs a pre-prepared browser profile dedicated to it; see the reference doc: Update video media information
   2. Bulk-select the videos to update, and click “Media Update” at the bottom.

   

   Notes:

   • The browser profile required by the media update flow is the one you prepared earlier.

1. Step 3: Analyze videos and data

   1. The video list shows each video’s creator, orders, orders per 1,000 views, and the promoted products. Use the “Fields” button in the top-right corner to surface more columns.
   2. Click the thumbnail or title to see the full video details, including:
      • The heat-trend chart: view, like, and comment volume trends over the last 30 days
      • Playback and download: preview the video right in HuaYoung, or download it if needed

      

1. Step 4: Check authorization

   For videos you want to boost, pay attention to their authorization status:

   • If the status is “Pending” or “Unknown”, select those videos and click “Update Authorization” at the bottom to query the latest status.
   • For videos whose authorization type is “Boost Code” but status is “Unauthorized”, you must request a boost code from the creator — so that when a video is about to take off, you can launch your campaign immediately without losing the best timing chasing a code.

   

   Notes:

   • For more on authorization types and statuses, see the reference doc: Video authorization types and statuses